| Structural Design/Setup | | | | | |
| Design, Test, Formalize and Document all AP workflows | Y | | Y | | |
| Review/Verify, Adjust/Create & document SOPs for all AP processes | Y | | Y | Y | |
| Analyze, Test & Recommend internal controls/checks & balances | Y | | Y | Y | |
| Review & recommend/create an AP Checklist - W/M/Q/Y to optimize vendor payments | | Y | Y | Y | Y |
| Verify Vendor data is complete & updated | | | Y | Y | Y |
| Review vendor contracts - billing, payment, service & maintenance | | | Y | | Y |
| Review/Cleanup Vendor list - inactive vendors, past due balances | | | Y | | |
| Calculate Working Capital requirements - W/M/Q | | Y | Y | | Y |
| Review and set AP Payments terms | Y | | Y | Y | Y |
| Is the AP Turnover Ratio increasing/decreasing? | | Y | Y | | |
| AP Automation - AP data being imported and/or digitized for efficiency & accuracy? | Y | | Y | Y | Y |
| Are there any 3rd party service 'connected' to AP module? | Y | | Y | Y | |
| Verify 1099 data is complete & updated | | | Y | Y | Y |
| 1099 Filing process review | | | Y | | |
| Review 1 Yr. of AP ledger w/Staff - nature/amount/timing of billing & payments, past dues | | Y | Y | | Y |
| Recordkeeping process of Vendor bills/statements, payment records, adjustments | Y | | Y | Y | |
| Is there a 3rd party AP processor? | Y | | Y | Y | Y |
| Is their a document retention process established? | Y | | Y | Y | |
| Design & implement metrics to measure trends & catch inefficiencies. | | Y | Y | | |
| Train, coach, counsel, mentor, manage Accounting Manager (or a Lead person) | Y | Y | Y | Y | |
| Procedural Design/Setup | | | | | |
| Review/enter all Vendor Bills - perform 3-way match | | | | | Y |
| Review/enter Credit Card transactions, correctly categorize and reconcile | | | | | Y |
| Review/reconcile credit card expenses receipts | | | | | Y |
| Review/reconcile Past Due balances & Vendor Statements | | | | Y | Y |
| Review AP Aging - does the Aging balance match the Trial Balance? | | Y | Y | Y | Y |
| Review/reconcile any open unapplied debits/credits adjustments | | | Y | Y | Y |
| Review/reconcile all open POs, unrecorded liabilities & non-posting items | | | Y | Y | Y |
| Prepare/release Vendor payments & Manual Checks - reconcile weekly check run | | | | | Y |
| Verify/record Accrued Liabilities - taxes, bonus, payroll, commissions, etc. | | | | Y | Y |
| Review Internal Controls - check sequences, ACH payments, void/uncleared/reversed checks | | | Y | Y | Y |
| File 1099s | | | | Y | Y |
